Insider Tips for QuickBooks Online: Things Your Accountant Never Told You -

Still relying on spreadsheets, stuck in QuickBooks Desktop, or winging it in QuickBooks? This workshop shows you the essential setup and daily workflows that make QuickBooks Online work the way professionals use it.

Full Schedule Below (2. 5 Hours Instruction & 30 Minutes for Questions):

Part 1: The Essential Foundation (Approx. 60 minutes)

Understanding QuickBooks Online (QBO) - 10 Minutes

1. QBO vs. QuickBooks Desktop (why QBO is better for modern small business).
2. A quick tour of the dashboard and navigation (The Gear Icon, The Plus Icon).

Initial Company Setup - 20 Minutes

1. Choosing the correct Chart of Accounts (what it is and why it's the backbone of your books).
2. Setting up Products and Services (what you sell and how to track it).
3. Customizing basic Invoice settings (adding logo, payment terms).

Connecting Your Finances - 30 Minutes

1. Securely linking bank and credit card accounts (the Bank Feed).
2. Understanding the three states of a transaction (In QBO, Review, Accepted).
3. Do Not Reconcile Yet! (A common beginner mistake to avoid).

Part 2: Mastering Income & Expenses (Approx. 90 minutes)

Tracking Money Coming In (Sales Workflow) - 45 Minutes

1. Creating and sending a professional Customer Invoice.
2. Recording a Customer Payment (linking it to the invoice).
3. The importance of the Undeposited Funds account (and making the bank deposit correctly).
4. Using Sales Receipts for immediate sales (e.g., retail or service paid upfront).

Tracking Money Going Out (Expense Workflow) - 45 Minutes

1. Categorizing transactions from the bank feed (the most frequent daily task).
2. Creating Bank Rules to automate recurring expenses (e.g., rent, software subscriptions).
3. Recording expenses paid via a credit card vs. a debit card/check.
4. Using the QBO mobile app to capture and attach receipts.

Part 3: Basic Financial Check-Up (Approx. 30 minutes)

1. Running the Key Reports
2. How to access, run, and customize the Profit & Loss (P&L) Report.
3. What the P&L tells you about your business's performance.
4. How to access the Balance Sheet and what an entrepreneur should look for.